How to Download and Use SQL Server Management Studio (SSMS) 2016
SQL Server Management Studio (SSMS) is a software application that allows you to manage, configure, administer, and develop all components of SQL Server, from databases and data warehouses, to queries and scripts. It is a comprehensive tool that provides a graphical user interface (GUI) as well as a rich script editor for working with SQL Server objects and features.
In this article, you will learn how to download, install, and use SSMS 2016, which is the latest version of SSMS available for SQL Server 2014 and higher. You will also learn some tips and tricks for using SSMS 2016 effectively, as well as some common issues and solutions that you may encounter while working with SSMS 2016.
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What is SSMS and why use it?
SSMS stands for SQL Server Management Studio, which is an integrated environment for managing any SQL infrastructure, from SQL Server to Azure SQL Database. SSMS provides tools to configure, monitor, and administer instances of SQL Server and databases. You can use SSMS to deploy, monitor, and upgrade the data-tier components used by your applications, as well as build queries and scripts.
You can use SSMS to query, design, and manage your databases and data warehouses, wherever they are - on your local computer or in the cloud. You can also use SSMS to connect to other SQL Server services, such as Analysis Services, Integration Services, Reporting Services, etc.
SSMS is very popular and widely used by database developers and administrators because of the following advantages:
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SQL Server Management Studio 2016 access, configure, manage, administer, and develop all components of Azure SQL Managed Instance, Azure Synapse Analytics, Azure Data Factory, Azure Data Lake Storage, Azure Cosmos DB, Azure Analysis Services, Azure HDInsight, Azure Databricks, Azure Machine Learning, Power BI, Microsoft Stream Analytics, Microsoft Cognitive Services, Microsoft Bot Framework, Microsoft R Services, Microsoft Datazen, Microsoft PowerApps, Microsoft Flow, Microsoft Dynamics CRM Online, Microsoft SharePoint Online, Microsoft Office Online, Microsoft Exchange Online, Microsoft Skype for Business Online, Microsoft Teams Online, Microsoft Yammer Online, Microsoft OneDrive for Business Online, Microsoft Project Online, Microsoft Visio Online.
It is free of cost
It provides an advanced user experience
It offers various add-in options
It supports easy installation
What are the benefits and features of SSMS 2016?
SSMS 2016 is the latest version of SSMS that works with SQL Server 2014 and higher. It provides the most significant level of support for working with the latest cloud features in Azure SQL Database, Azure Synapse Analytics, Microsoft Fabric Warehouse in Microsoft Fabric SSMS 2016 also has many new and improved features that make it easier and more efficient to work with SQL Server and Azure SQL Database. Some of these features are:
Always Encrypted - a feature that protects sensitive data by encrypting it on the client side and preventing the server from accessing the encryption keys
Stretch Database - a feature that allows you to migrate your historical data transparently and securely to Azure SQL Database, while keeping your hot data on-premises
Query Store - a feature that captures a history of queries, plans, and runtime statistics, and retains them for your review
Live Query Statistics - a feature that displays the live execution plan of an active query, showing the data flow and the query performance
JSON support - a feature that allows you to parse and store JSON data in SQL Server, as well as query and modify it using T-SQL
What are the prerequisites and requirements for SSMS 2016?
Before you download and install SSMS 2016, you need to make sure that your computer meets the following prerequisites and requirements:
You need to have Windows 7 SP1 or higher as your operating system
You need to have .NET Framework 4.6.1 or higher installed on your computer
You need to have at least 2 GB of available hard disk space for SSMS 2016 installation files
You need to have at least 4 GB of RAM for optimal performance of SSMS 2016
You need to have a screen resolution of 1024 x 768 or higher for better visibility of SSMS 2016 interface
Downloading SSMS 2016
Once you have verified that your computer meets the prerequisites and requirements for SSMS 2016, you can proceed to download the installation files from the SQL Server download page. Here are the steps to follow:
Go to the and scroll down to the Tools section.
Click on the Download SQL Server Management Studio (SSMS) link.
You will be redirected to a new page where you can choose the edition and language of SSMS 2016 that you want to download.
Select the edition that matches your SQL Server version. For example, if you have SQL Server 2016 Express Edition, you should download SSMS 2016 Express Edition.
Select the language that you prefer. For example, if you want to use SSMS 2016 in English, you should select English.
Click on the Download button next to your chosen edition and language.
You will be prompted to save the installation file (SSMS-Setup-ENU.exe) on your computer. Choose a location where you want to save it and click Save.
Installing SSMS 2016
After you have downloaded the installation file for SSMS 2016, you can run it to start the setup wizard. Here are the steps to follow:
Locate the installation file (SSMS-Setup-ENU.exe) on your computer and double-click on it.
You will see a User Account Control dialog box asking you if you want to allow this app to make changes to your device. Click Yes.
You will see a welcome screen with some information about SSMS 2016. Click Install.
The setup wizard will check for product updates and install them if available. This may take some time depending on your internet connection speed.
The setup wizard will extract and install the setup files for SSMS 2016. This may also take some time depending on your computer speed.
The setup wizard will display a license terms screen where you need to accept the license terms and conditions for SSMS 2016. Click Accept.
The setup wizard will display a feature selection screen where you can choose which features and components of SSMS 2016 you want to install. You can either select all features by clicking Select All, or select specific features by checking or unchecking the boxes next to them. You can also change the installation location by clicking Browse and choosing a different folder. Click Install.
The setup wizard will install the selected features and components of SSMS 2016. This may take several minutes depending on your computer speed.
The setup wizard will display a configuration screen where you can configure some settings and options for SSMS 2016. You can either use the default settings by clicking Next, or customize them by clicking Options. Some of the settings and options that you can configure are:
Check for updates - You can choose whether you want SSMS 2016 to automatically check for updates and notify you when they are available.
Telemetry - You can choose whether you want to send anonymous usage data and feedback to Microsoft to help improve SSMS 2016.
Privacy - You can choose whether you want to participate in the Customer Experience Improvement Program (CEIP) and the Error Reporting feature, which collect and send information about your SSMS 2016 usage and errors to Microsoft.
Default file locations - You can choose where you want SSMS 2016 to save your query results, projects, scripts, templates, etc.
Default fonts and colors - You can choose the fonts and colors that you want SSMS 2016 to use for displaying text in various windows and editors.
After you have configured the settings and options for SSMS 2016, click Next.
The setup wizard will display a summary screen where you can review your installation choices and settings. Click Install.
The setup wizard will complete the installation of SSMS 2016 and display a confirmation screen. Click Close.
Using SSMS 2016
Now that you have installed SSMS 2016 on your computer, you can start using it to connect to and work with SQL Server and Azure SQL Database. Here are some of the basic steps to follow:
Launch SSMS 2016 by clicking on the Start menu and searching for SQL Server Management Studio, or by clicking on the SSMS icon on your desktop or taskbar.
You will see a Connect to Server dialog box where you need to enter the details of the SQL Server instance that you want to connect to. You need to specify the following information:
Server type - You can choose from Database Engine, Analysis Services, Reporting Services, Integration Services, or Azure Storage.
Server name - You can enter the name or IP address of the SQL Server instance that you want to connect to. You can also use a dot (.) or localhost as a shortcut for your local SQL Server instance.
Authentication - You can choose from Windows Authentication or SQL Server Authentication. Windows Authentication uses your current Windows credentials to log in to SQL Server, while SQL Server Authentication requires you to enter a username and password that are valid for SQL Server.
User name and Password - If you choose SQL Server Authentication, you need to enter the user name and password that you have for accessing SQL Server. These may be different from your Windows credentials.
After you have entered the connection details, click Connect.
You will see the main window of SSMS 2016, which consists of several panes and toolbars. The most important ones are:
Object Explorer - This is a tree view of all the objects and resources that are available on the SQL Server instance that you are connected to. You can use Object Explorer to view and manage databases, tables, views, stored procedures, functions, triggers, users, roles, etc. You can also use Object Explorer to launch other tools and wizards, such as Backup Database, Restore Database, Import Data, Export Data, etc.
Query Editor - This is a text editor where you can write and execute SQL queries and scripts. You can use Query Editor to create, modify, delete, or query data and objects in SQL Server. You can also use Query Editor to debug and test your queries and scripts, as well as view their execution plans and results.
Visual Database Tools - These are graphical tools that allow you to design and modify databases and tables in SQL Server. You can use Visual Database Tools to create diagrams of your database schema, as well as edit table properties, columns, keys, indexes, constraints, etc.
Template Explorer - This is a collection of boilerplate text for common queries and scripts that you can use in Query Editor. You can use Template Explorer to create queries and scripts faster and easier by filling in the parameters with your own values.
Tips and tricks for SSMS 2016
SSMS 2016 is a very powerful and versatile tool that offers many features and options that can help you work with SQL Server more efficiently and effectively. Here are some tips and tricks that you may find useful:
How to comment and uncomment your T-SQL code
If you want to comment out or uncomment a line or a block of code in Query Editor, you can use the following keyboard shortcuts:
To comment out a line or a block of code, select it and press Ctrl+K, Ctrl+C.
To uncomment a line or a block of code, select it and press Ctrl+K, Ctrl+U.
You can also use the Comment and Uncomment buttons on the Text Editor toolbar, or the Comment and Uncomment commands on the Edit menu.
How to indent your text for better readability
If you want to indent your text in Query Editor to make it more readable and organized, you can use the following keyboard shortcuts:
To increase the indent of a line or a block of text, select it and press Tab.
To decrease the indent of a line or a block of text, select it and press Shift+Tab.
You can also use the Increase Indent and Decrease Indent buttons on the Text Editor toolbar, or the Increase Line Indent and Decrease Line Indent commands on the Edit menu.
How to filter objects in Object Explorer for faster search
If you want to filter the objects in Object Explorer to find what you are looking for faster, you can use the Filter feature. Here are the steps to follow:
Right-click on the folder that contains the objects that you want to filter, such as Databases, Tables, Views, etc.
Select Filter from the context menu, and then select Filter Settings.
You will see a Filter Settings dialog box where you can specify the criteria for filtering the objects. You can filter by name, schema, owner, creation date, etc.
Click OK to apply the filter. You will see only the objects that match your filter criteria in Object Explorer.
How to access your SQL Server error log for troubleshooting
If you encounter any errors or issues while working with SQL Server, you can check your SQL Server error log for more information and clues. The SQL Server error log is a file that records all the messages and events that occur in SQL Server. You can access your SQL Server error log using SSMS 2016. Here are the steps to follow:
In Object Explorer, expand the Management folder under your SQL Server instance.
Expand the SQL Server Logs folder. You will see a list of error log files with dates and numbers. The current error log file is named ERRORLOG, while the previous ones are named ERRORLOG.n, where n is a number from 1 to 6.
Double-click on the error log file that you want to view. You will see a Log File Viewer window that displays the contents of the error log file.
You can use the Filter button on the Log File Viewer toolbar to filter the messages by type, source, severity, etc.
How to find your SQL Server instance name for connection purposes
If you want to connect to your SQL Server instance using SSMS 2016 or any other client application, you need to know your SQL Server instance name. The SQL Server instance name is a unique identifier that distinguishes your SQL Server instance from others on the same computer or network. You can find your SQL Server instance name using SSMS 2016. Here are the steps to follow:
In Object Explorer, right-click on your SQL Server instance and select Properties.
You will see a Server Properties dialog box that displays various information about your SQL Server instance.
On the General page, look for the Name property. This is your SQL Server instance name.
Common issues and solutions for SSMS 2016
SSMS 2016 is a reliable and robust tool that works well with SQL Server and Azure SQL Database. However, sometimes you may encounter some issues or errors while using SSMS 2016. Here are some of the most common issues and solutions that you may find helpful:
How to fix network-related or instance-specific errors when connecting to SQL Server
If you try to connect to a SQL Server instance using SSMS 2016 and you get an error message like this:
A network-related or instance-specific error occurred while establishing a connection to SQL Server. The server was not found or was not accessible. Verify that the instance name is correct and that SQL Server is configured to allow remote connections. (provider: Named Pipes Provider, error: 40 - Could not open a connection to SQL Server)
This means that SSMS 2016 cannot find or access the SQL Server instance that you specified. This could be due to several reasons, such as:
The SQL Server instance is not running or is not configured properly.
The SQL Server instance name is incorrect or misspelled.
The network connection is blocked by a firewall or a proxy.
The TCP/IP protocol is disabled or not configured correctly.
The SQL Server Browser service is not running or is not configured properly.
To fix this issue, you can try the following solutions:
Make sure that the SQL Server instance is running and is configured to allow remote connections. You can use the SQL Server Configuration Manager tool to check and change these settings.
Make sure that you enter the correct SQL Server instance name in the Connect to Server dialog box. You can use the Browse for more button to find and select your SQL Server instance from a list of available instances.
Make sure that your network connection is not blocked by a firewall or a proxy. You may need to contact your network administrator or your internet service provider to check and change these settings.
Make sure that the TCP/IP protocol is enabled and configured correctly for your SQL Server instance. You can use the SQL Server Configuration Manager tool to check and change these settings.
Make sure that the SQL Server Browser service is running and configured correctly on the computer that hosts your SQL Server instance. You can use the Services tool or the SQL Server Configuration Manager tool to check and change these settings.
How to fix login failed errors when authenticating with SQL Server
If you try to connect to a SQL Server instance using SSMS 2016 and you get an error message like this:
Login failed for user 'username'. (Microsoft SQL Server, Error: 18456)
This means that SSMS 2016 cannot authenticate you with the SQL Server instance that you specified. This could be due to several reasons, such as:
The user name or password that you entered is incorrect or misspelled.
The authentication mode that you selected is not supported by the SQL Server instance.
The user account that you are using does not have permission to access the SQL Server instance or database.
The user account that you are using is disabled, expired, or locked out.
To fix this issue, you can try the following solutions:
Make sure that you enter the correct user name and password in the Connect to Server dialog box. You can use the Remember password option to avoid typing them every time.
Make sure that you select the correct authentication mode in the Connect to Server dialog box. You can choose from Windows Authentication or SQL Server Authentication, depending on how your SQL Server instance is configured.
Make sure that the user account that you are using has permission to access the SQL Server instance or database that you want to connect to. You may need to contact your database administrator or your SQL Server owner to check and change these permissions.
Make sure that the user account that you are using is not disabled, expired, or locked out. You may need to contact your database administrator or your SQL Server owner to check and change these settings.
How to fix timeout expired errors when executing queries or scripts
If you try to execute a query or a script in Query Editor and you get an error message like this:
Timeout expired. The timeout period elapsed prior to completion of the operation or the server is not responding. (Microsoft SQL Server, Error: -2)
This means that SSMS 2016 could not complete the execution of your query or script within the specified time limit. This could be due to several reasons, such as:
The query or script that you are executing is too complex or too large.
The SQL Server instance that you are connected to is too busy or overloaded.
The network connection between your computer and the SQL Server instance is too slow or unstable.
The query timeout setting in SSMS 2016 is too low or too strict.
To fix this issue, you can try the following solutions:
Simplify or optimize your query or script to make it run faster and more efficiently. You can use the Execution Plan feature in Query Editor to analyze and improve your query or script performance.
Reduce the workload or increase the resources of the SQL Server instance that you are connected to. You may need to contact your database administrator or your SQL Server owner to check and change these settings.
Improve the network connection between your computer and the SQL Server instance. You may need to contact your network administrator or your internet service provider to check and change these settings.
Increase the query timeout setting in SSMS 2016 to allow more time for your query or script execution. You can do this by going to Tools > Options > Query Execution > SQL Server > General, and changing the value of Execution time-out (in seconds).
How to fix token-based server access validation errors when accessing SQL Server resources
If you try to access a SQL Server resource, such as a database, a table, a view, etc., using SSMS 2016 and you get an error message like this:
The server principal "username" is not able to access the database "database_name" under the current security context. (Microsoft SQL Server, Error: 916)
This means that SSMS 2016 could not validate your access token with the SQL Server resource that you specified. This could be due to several reasons, such as:
The user account that you are using does not have permission to access the SQL Server resource.
The SQL Server resource that you are trying to access is offline, corrupted, or inaccessible.
The collation of the SQL Server resource that you are trying to access is different from the collation of your SQL Server instance.
The column encryption setting of SSMS 2016 is not compatible with the encryption setting of the SQL Server resource.
To fix this issue, you can try the following solutions:
Make sure that the user account that you are using has permission to access the SQL Server resource. You may need to contact your database administrator or your SQL Server owner to check and change these permissions.
Make sure that the SQL Server resource that you are trying to access is online, intact, and accessible. You may need to contact your database administrator or your SQL Server owner to check and change these settings.
Make sure that the collation of the SQL Server resource that you are trying to access is the same as the collation of your SQL Server instance. You can check the collation of your SQL Server instance by running the following query in Query Editor:
SELECT SERVERPROPERTY('Collation')
You can check the collation of your SQL Server resource by running the following query in Query Editor, replacing database_name with the name of your database:
SELECT DATABASEPROPERTYEX('database_name', 'Collation')
If the collations are different, you may need to change them to match. You can do this by using the ALTER DATABASE or ALTER TABLE commands, or by using the Collation tab in the Database Properties or Table Properties dialog boxes.
Make sure that the column encryption setting of SSMS 2016 is compatible with the encryption setting of the SQL Server resource. You can check and change the column encryption setting of SSMS 2016 by going to Tools > Options > Query Execution > SQL Server > Advanced, and checking or unchecking the Enable Always Encrypted (column encryption) option.
Conclusion
In this article, you have learned how to download, install, and use SSMS 2016, which is a powerful tool for managing and developing SQL Server databases and data. You have also learned some tips and tricks for using SSMS 2016 effectively, as well as some common issues and solutions that you may encounter while working with SSMS 2016.
SSMS 2016 is a free and versatile tool that offers many features and options that can help you work with SQL Server more efficiently and effectively. It is a must-have tool for any database developer or administrator who works with SQL Server or Azure SQL Database.
If you want to learn more about SSMS 2016 and its features, you can visit the following resources:
Frequently Asked Questions
Here are some of the frequently asked questions about SSMS 2016 and their answers:
Q: How do I update SSMS 2016 to the latest version?
A: You can update SSMS 2016 to the latest version by using the Check for Updates feature in SSMS 2016. Here are the steps to follow:
In SSMS 2016, go to Tools > Check for Updates.
You will see a dialog box that shows if there are any updates available for SSMS 2016. If there are, click Update.
You will be redirected to a web page where you can download and install the latest version of SSMS 2016.
Q: How do I uninstall SSMS 2016 from my computer?
A: You can uninstall SSMS 2016 from your computer by using the Control Panel feature in Windows. Here are the steps to follow:
In Windows, go to Control Panel > Programs > Programs and Features.
You will see a list of programs that are installed on your computer. Find and select Microsoft SQL Server Management Studio 18.
Click Uninstall/Change.
You will see a dialog box that asks you if you want to uninstall Microsoft SQL Server Management Studio 18. Click Yes.
The uninstall wizard will remove SSMS 2016 from your computer.
Q: How do I backup and restore my databases using SSMS 2016?
A: You can backup and restore your databases using SSMS 2016 by using the Backup Database and Restore Database tools in Object Explorer. Here are the steps to follow:
Backup Database
In Object Explorer, expand the Databases folder under your SQL Server instance.
Right-click on the database that you want to backup and select Tasks > Back Up.
You will see a Back Up Database dialog box where you can , CSV files, text files, etc., to your SQL Server database. You can also specify the data mappings, transformations, and validations that you want to apply during the import process.
Click Next to start the wizard and follow the instructions on each page. You will need to provide the following information:
The data source that you want to import data from, such as Excel, Flat File, ODBC, etc.
The connection details for the data source, such as the file name, the server name, the user name, the password, etc.
The data destination that you want to import data into, such as SQL Server Native Client.
The connection details for the data destination, such as the server name, the database name, the authentication mode, etc.
The tables or views that you want to copy data from and to. You can select one or more tables or views from the data source and map them to the corresponding tables or views in the data destination.
The column mappings and transformations that you want to apply to the data. You can specify how each column in the data source is mapped to a column in the data destination, and how the data is transformed during the import process.
The error handling and validation options that you want to use for the data. You can specify how to handle errors and warnings that may occur during the import process, and how to validate the data before and after importing it.
Click Finish to complete the wizard and start the import process. You will see a progress bar and a message that shows the status of the import.
When the import is completed, you will see a message that confirms the success of the import. Click Close to exit the wizard.
Export Data
In Object Explorer, right-click on the database that you want to export data from and select Tasks > Export Data.
You will see an Import and Export Data wizard that guides you through the steps of exporting data from your SQL Server database to various destinations, such as Excel files , CSV files, text files, etc. You can also specify the data mappings, transformations, and validations that you want to apply during the export process.
Click Next to start the wizard and follow the instructions on each page. You will need to provide the following information:
The data source that you want to export data from, such as SQL Server Native Client.
The connection details for the data source, such as the server name, the database name, the authentication mode, etc.
The data destination that you want to export data to, such as Excel, Flat File, ODBC, etc.
The connection details for the data destination, such as the file name, the server name, the user name, the password, etc.
The tables or views that you want to copy data from and to. You can select one or more tables or views from the data source and map them to the corresponding tables or views in the data destination.
The column mappings and transformations that you want to apply to the data. You can specify how each column in the data source is mapped to a column in the data destination, and how the data is transformed during the export process.
The error handling and validation options that you want to use for the data. You can specify how to handle errors and warnings that may occur during the export process, and how to validate the data before and after exporting it.
Click Finish to complete the wizard and start the export process. You will see a progress bar and a message that shows the status of the export.
When the export is completed, you will see a message that confirms the success of the export. Click Close to exit the wizard.
This is the end of my article on how to download and use SSMS 2016. I hope you found it useful and informative. If you have any questions or feedback, please feel free to leave a comment below. Thank you for reading! 44f88ac181
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